What do I get when I buy this product?
Preparation of pay slips for employees on a weekly and/or monthly basis.
The service includes all regular actions required to manage a typical small business payroll. No more paying in advance for services you may not even need.
Who should buy this product?
If you are a business with employees or are about to employ someone then you should purchase this product.
It’s easy: complete an online form and we will do the rest.
We recognise payroll can be a complicated process to set up and run and our customer service team are ready to help.
At your convenience
The most convenient way to prepare your payroll.
After you have purchased this product we will forward you a form to complete. Based upon those replies one of our payroll managers will prepare your payroll. No need to take time out to attend accountant’s offices, this purchase is completed online from the convenience of your office or the comfort of your home.
Price promise
Fixed (fee) price RRP. No more unexpected, unexplained accountant’s bills. An off the shelf boxed product. A pay as you go payroll service so you pay only for what you need.
We will prepare your payroll and file according to RTI filing guidelines.
Prices are per pay slip and pay run. Example a sole company director who takes 12 salary payment each year; 12 payslips x £0.75p = £9 p.a. + VAT
Guaranteed - NO MORE MISSED DEADLINES
If you provide us with the information in the exact format which we request it and within our specifically stated timeframes we guarantee that we will prepare your payroll within HMRC’s filing deadlines
Preparation of pay slips for employees on a weekly and/or monthly basis.
No more unexpected unexplained accountant’s bills. Fixed (fee) price RRP. A pay as you go payroll service so you pay for what you need.
Important - What you should know
Every Employer has legal duty to:
1. Register with HMRC.
2. Register each and every new starter to whom they pay wages on their payroll whether regular hours or not depending on whether they are paid above the PAYE threshold and have any other employment.
3. Deduct PAYE (Pay as You Earn) tax and National Insurance contributions (NICs) from your employees' pay.
4. You are required to report this information to HMRC each time you pay an employee.
5. You must also give your employees a pay statement and maintain adequate records of how much has been paid and any deductions made.
6. After you have run your weekly/monthly payroll and sent your Full Payment Submission (FPS) to HMRC, you must pay any tax and NICs due to HMRC by a set date. If these payments are made late, penalties and interest may be charged
Now payroll is an easy to order pay as you go product. Purchase only what you need when you need it.
Prices are per pay slip and pay run.
Example 1
A Limited company payroll with a sole company director who takes 12 salary payments, one each month
Initial Payroll set up - £??
12 payslips x £0.75p = £9
Total payroll cost = £????
Example 2
A partnership payroll with 2 employees paid monthly. They then take on another employee part with through the year when 1 goes sick
Initial Payroll set up - £??
24 payslips x £0.60p = £
SSP set up - £??
New starter set up - £??
7 x payslips x £0.60p = £
Total payroll cost = £????
Not included are the following ;
• P11D yearend report
• P60
• New Starters
• Leavers
• SSP set up
• Maternity pay set up
• Paternity pay set up
• Employer loan set up
• Student loan set up
• Employee benefits & Expenses
• CSA
• Holiday management
• Payroll giving
This is because not every payroll uses these products.
Disclaimer
The delivery of this service is subject to the information which is delivered to Helpbox being free from errors. The payroll shall be prepared from the information provided and will include any errors that are contained within the data provided. Where there are errors in the payroll data records provided by the client then Helpbox have 3 options;
1. We will prepare the payroll based upon the figures as they were delivered by the client or their agents to Helpbox
2. Refuse the data and or its format. Where the data is refused then the client must deliver in good time the data on a format agreeable to Helpbox.
3. Request a list of amendments from the client.
4. Carry out the amendments and charge the client a reasonable sum for the work done to bring the payroll data to a standard which is acceptable to Helpbox.
Payslips
Price per payslip and pay run.
per Up to 5 6-14 15-30 31-50 50+
Payslip 0.75 0.70 0.65 0.60 0.35
We need list of additional services
Example a sole company director who takes 12 salary payments each year;
12 payslips x £0.75p = £9 p.a.+ VAT
Process will include a one off set-up charge.
What it includes:
1. Payslips
2. P11 additions
3. Setup of company and employees on the payroll service
4. RTI filing of each pay run
Payroll price will include an initial set-up charge.
per Up to 5 6-14 15-30 31-50 50+
Payslip 0.75 0.70 0.65 0.60 0.35
You will be able to ask your Helpbox chartered accountant questions and you will receive a full presentation and/or explanation of the payroll as required.
It specifically includes:
• Payslips
• P60 no more than one p.a.
• SSP payment calculations (does not include set-up)
• Maternity pay calculations (does not include set-up)
• Student Loan repayments (does not include set-up)
• Employers loans repayments (does not include set-up)
• CSA payments(does not include set-up)
• holiday pay calculated by employer
• a year-end report
Extra services which aren’t included and are charged additionally and separately include (but not exclusive list): moved
• holiday pay calculator
• new starter set-up cost
• leaver discharge cost
For more payroll extra products please see the section on ‘Payroll Extra - Other sections of payroll which might apply’
What is Payroll?
These pages are designed to give you free information to help you
understand the implications of employing people. When you are an employee
payroll is the mechanism by which the employee gets paid. If you move from
employment into self employment then payroll means something different.
Payroll
In a business payroll is the
total cost of salaries for employees, wages, bonuses and other deductions.
Whilst in accounting terms, payroll means the amount of money paid to
employees.
Being an
employer
The self employed person becomes the employer. Employing others is
often a big step along the road of becoming a mature business. Whether you are
employing people from the start of your business or not you should consider how
payroll works in the UK.
Pay as You Earn
Scheme PAYE
All employers have a duty to comply with the law in relation to the
PAYE scheme, which is managed by HMRC.
How to Register
as an employer with HMRC
An employer has a need to register the business with Her
Majesties Revenue and customs HMRC, commonly known as the ‘Taxman’.
What payroll tax
returns must you make and how often?
Each month HMRC will need you to tell them how many people
you have employed, how much salary or wages you have paid them, and how much
you deducted for tax, National Insurance NI contributions and any other
deductions, such as maternity pay, Sick pay SSP along with other deductions.
Paying the right
amount of NI and tax deducted from employees to HMRC
As well as telling HMRC online about these things an
employer has to pay over to HMRC the exact sums they have deducted from their
employees.
How to outsource
payroll
Payroll and be very complicated to calculate, that is why
many employers outsource payroll. HMRC provide a tax calculator for employers
to calculate the appropriate taxes and deductions.
Payroll accounting software
Payroll software is technology
that streamlines and automates the process of paying your employees.
The functions of payroll software
include automatically calculating:
Tax; NI; Sick pay; holiday pay;
maternity pay and other deductions.
It will also calculate and print
the above wage calculations onto the employees pay slips. As well as P45 notices, P60’s and other year
end summaries.
They will have a built in and
regularly updated tax calculator.
Managing your
employees payroll
Payslips wages
These must carry details relating
to the employee. Such as their tax code and NIC number and Unique Tax Reference
number (UTR), the employees gross pay and net pay. The rate of pay for weekly
paid wages and monthly salary for monthly paid wages. The number of hours
worked for weekly calculated wages. As well as and deductions such as Tax; NI;
Sick pay; holiday pay; maternity pay and other deductions. Having a tax
calculator is very important.
Maternity pay
There are strict rules regarding paying mothers and fathers
when they have a child. It is very important that you read and understand the
HMRC guidance when employing someone to give you advice regarding any employee
who is pregnant or where their partner is pregnant.
Paid Sick Leave
The law protect both employers and employees with regard to
rights for employees to be paid when they are off sick. Both the employer and
employee have to follow the rules very carefully. HMRC refer to sick pay as Statutory Sick Pay
(SSP). It is very important that you read and understand the HMRC guidance when
employing someone who is off work because of sickness.
Holidays
The law provides for a minimum number of days holiday an
employee is entitled to be paid. Holidays and calculating holidays are a very
important part of the Human Resources (HR) process when employing others.
Having an holiday calculator is very important.
Deductions
The amount of money an employer
agrees to pay and employee in their wages multiplied by the number of hours
they work is called the gross pay or gross wages before tax. Every employer has
a duty to understand and apply the law regards top statutory deductions such as
Tax; NI; Sick pay; holiday pay; maternity pay and other deductions.
Once deductions have been taken
of the gross pay or wages then the amount which remains is called net pay after
tax.
This is very complicated and why
many employers purchase payroll accounting software and larger employers
employee a whole department called the HR department to manage the payroll and
HR matters.
NIC
Self employed people have to pay National Insurance
Contributions (NIC). Employers have to deduct from their employees the exact
amount of NI which HMRC specify is to be deducted from their pay. There are
complicated tables which calculate how much NI is to be deducted from an
employees wages. Payroll online and cloud software is a good way of calculating
the exact amount of NI to deduct.
Mybooks accountancy
software
using the Helpbox upload bay. We will then prepare your annual accounts from
your Mybooks. Preparing annual accounts from Mybooks via Helpbox is probably
the most affordable way to prepare your annual accounts.